We use member information data to:
We process this information under the membership contract you have entered into with Hillingdon Triathletes or in relation to the steps taken to enter into that contract.
Where information of a non-sensitive nature is processed and is therefore in the Club’s legitimate interests i.e. membership of the club. Where sensitive data is processed by means of consent, with appropriate safeguards and is in the legitimate interests of the Club or is in your vital interests.
Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection legislation, we will inform you whether you are required to provide certain membership information to us or if you have a choice in this.
If we rely on your consent for collecting your data, you have the right to withdraw your consent at any time. To withdraw consent please contact the club secretary, or through the club’s administration email – firstname.lastname@example.org
We hold your data for the duration of your membership with the club. Where we have invoiced for items or collected payments, the Club will retain your information for 7 years.
We routinely share this information with:
The reason for sharing your data is to highlight and encourage competitors to advance in the sport. Or to apply for further funding to ensure the sport’s or club’s longevity.
We do not share information about members with anyone without consent unless the law and our policies allow us to do so.
You have rights as an individual which you can exercise in relation to the information we hold about you. These include the right to:
You can read more about these rights at https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/.
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact the club secretary, or through the club’s administration email – email@example.com
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance. Alternatively, you can lodge a complaint with the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact: the club secretary, or through the club’s administration email – firstname.lastname@example.org